A) Online events:

Please request refund via Einkauf CityCampus(einkauf-citycampus"AT"unihamburg.de) on a refund form (no application for work-related travel necessary):

• PSP for research funding is U-1-8-00-100-23-001;
• The person responsible for this PSP(nina.paasche"AT"uni-hamburg.de) signs the form in advance.

B) Conferences/Doctoral courses in presence:

• (part) reimbursement of course/seminar/ conference fees, as well as for travelling and accommodation; no payment of daily allowances out of research funding (budget principle/"thrift principle");
• The guidelines according to HmbRKG (Hamburg Travel Expenses Act) apply. Queries to be clarified with Team Dienstreisen, please.

1. For UHH Employees

• The superior signes the application for work-related travel.
• If you apply for work-related travel digitally via SAP tool, please insert following information in the box "remarks":
• You forward the application to the responsible person(nina.paasche"AT"uni-hamburg.de) for financing for signature;
• In case the costs accrued exceed the funds admitted, the superior has to indicate the account on which the exceeding costs will be charged;
• Please forward the completed Travel expense claim form (PDF), signed by your superior, as well as the work-related travel request form (PDF), the proof of participation at the event, and the mail confirmation to Team Dienstreisen;
• Advance payment: the person responsible for financing(nina.paasche"AT"uni-hamburg.de) signs for PSP U-1-8-00-100-23-001; please submit only the application form without the supporting documentation.

2. For „external“ doctoral candidates

• You may also apply for funding support as long as you are enrolled as doctoral student at UHH, even if you are not an UHH employee.
• Please send to Team Dienstreisen an informal letter from your professor at the University of Hamburg Business School:
  • That he/she supports your participation at the event;
  • In case she/he agrees to take over the sum exceeding the funding support agreed herein out of her/his cost center: please indicate the respective cost center (“Kostenstelle/PSP-Element”) and the sum agreed to be charged on it;
  • Please list and attach each original receipt, e. g. proof of participation, mail confirmation of the Business School, etc.;
  • Name, address and bank details of the doctoral candidate to whom the refund of travel costs should be remitted.
• Unapproved costs are to be borne by the applicant.

3. Doctoral programs taking place in Hamburg:

• you do not need to apply for work-related travel;
• you do need to supply: the original invoice and proof of payment accompanied by a short explanatory letter in which a) your superior and b) the person responsible for the research financing(nina.paasche"AT"uni-hamburg.de) sign;
• for additional transport expenses within Hamburg (from your office to the course and back), the original tickets should be attached;
• Transport from home to the course and back cannot be submitted for refund.

C) (Part-)Financing of data sets, of transcription and proofreading:

• Refund via Einkauf CityCampus(einkauf-citycampus"AT"unihamburg.de):
  • Form for refund
  • PSP for research funding U-1-8-00-100-23-001
  • Einkauf CityCampus might require comparison offers;
• Please forward the form in advance to the person responsible for financing(nina.paasche"AT"uni-hamburg.de). Please attach the invoice and the mail confirmation of the Business School.